Supply and Installation of Arena Glass at Nelson Arena

RFQ-12-22

Closing Date: 07/31/2012 2:00:59 PM ET

Details:

RFQ-12-22

Supply and Installation of Arena Glass at Nelson Arena

Date Issued: Wednesday, July 11, 2012

Site Meeting: Wednesday, July 18^th, 2012       10:00 a.m. local time

Bidders are invited to a (non-mandatory) site visit

Location: Nelson Arena – 4235 New St, Burlington, ON L7L 1T3

Closing Date: Tuesday, July 31, 2012              2:00 p.m. local time

Sealed Bids, ONE (1) original and ONE (1) copy, in a clearly marked envelope, are to be delivered no later than 2:00 p.m. local time on the Closing Date.

Scope of Work- Nelson Arena Glass replacement

The successful bidder is responsible for supplying and installing all Tempered Arena Safety Glass: CAN/CGSB-12.1-M-Type 2glass pieces, including proper measuring, and irregular sizes if required.

All tempered safety arena glass will be supported by extruded aluminum vertical posts between glass panels. Aluminum Extrusions: ASTM B221, 6005a-T6 alloy and temper.  Two piece supports with removable front cap fastened through the back member.  All extrusions will have properly fitted sockets for proper support.  Seamless clips to be installed at top of tempered arena glass. 

Supports to be removable,  gaskets, fasteners and brackets to suit. Nylon covered foam protective bumper pads to be installed on all shielding terminations (colour determined by City).  Fasteners-Zinc plated steel

Protective netting to be rolled up and tied from top of existing tempered arena glass on east side of arena at both north and south ends and to be reinstalled upon completion of new tempered arena glass installation by vendor.

Fork lift to be supplied by vendor.

Supply three suction cup type (hand held) glass lifting tools 8 inches in diameter with heavy duty handle, 125 lb capacity.

Any/all glass removed will be stored onsite by the City. 

All work must take place between during facility shut-down September 4^th to September 14^th.  Installation must be complete by Friday September 14^th

The facility will be opened for the Successful Bidder in the morning and locked at the end of the day. Hours of work are expected to be Monday thru Friday 8am-4pm. or as agreed upon with the City’s Project Manager.

ELIGIBILITY TO PARTICIPATE:

Proponents must purchase this bid document and be on the corresponding Plan Takers list.  This document can be obtained online or in person as detailed below:

OBTAINING THE DOCUMENT:

ONLINE:

Bid packages are available to be downloaded from www.biddingo.com/burlington.  If you subscribe to Biddingo.com you may download the bid document directly from the site.  You may also opt to purchase a one-time download for this opportunity.  Biddingo charges an administration fee to non subscribers.

IN PERSON:

The bid request documents are available for pick up at 390 Brant Street, 3^rd Floor, Sims Square*, Finance Department-Purchasing Reception Counter, Burlington, Ontario.   See Methods of Payment below.

* Located one block south of City Hall on the S.W. corner of Brant and Elgin Street 

DOCUMENT FEES:

From Biddingo, $25.00 (incl. HST)

In person, at Purchasing Services, $45.00 Administration Fee (incl. HST)

METHODS OF PAYMENT:

Payment by credit card is required for documents available electronically.  If picking up the document in person, the City will accept cash, cheque, Interac, MasterCard, Visa and American Express.   Cheques are to be made payable to The Corporation of the City of Burlington.   Documents will not be released until payment is received.   The City of Burlington is not responsible for delivery delays via courier or mail. 

ADDENDUM:

Addenda will be posted on www.biddingo.com/burlington

N.B. It is the responsibility of the vendor to check the Biddingo Web Site for any possible addenda.

All questions related to this Quotation, or for clarification on completing the Bid Submission Form, are to be directed in writing to:

Single Point of Contact:

            Colleen Selkirk                                    Tel:   905-335-7600, Ext. 7661

            E-mail: SelkirkC@burlington.ca

All questions relating to this Request for Quotation or any clarification with respect to this Quotation should be made in writing no later than 6 calendar days prior to closing date.  We cannot guarantee a response to any questions received after this deadline.  The City reserves the right to extend the closing deadline if required.

If a Bidder finds omissions from or discrepancies in any of the RFQ documents, unnecessary restrictions in the specifications, or should he/she be in doubt as to the meaning of any part of this document, he/she should notify the contact named above in writing prior to submitting a bid.  An addendum will be issued if it is determined that a correction, explanation or interpretation is necessary or desirable.

If Bidders fail to report any discrepancies, errors or omissions to the Buyer as specified, Bidders will be deemed to have accepted all such specifications as being accurate, and the City will not approve any alternatives or extra charges subsequent to acceptance of the bid.  Therefore, Bidders are encouraged to review the document in full before the deadline for questions.

DISCLOSING BID TAKERS:

Purchasing Services practice is not to disclose the list of bid takers.  There may be some exceptions, e.g. when the bid call is related to construction. However, the City reserves the right to disclose or not to disclose this information.